Public Records Request

The City of Gig Harbor’s Public Records Officer is:

Molly Towslee, City Clerk
3501 Grandview Street
Gig Harbor, WA 98335
(253) 853-7613

Public records are available for inspection and copying during normal business hours of the City of Gig Harbor, Monday through Friday from 8:00 am to 5:00 pm excluding legal holidays.  Records must be inspected at the offices of the City.  Please contact Molly Towslee for assistance.  Download Public Records Request Form and return the completed form to the City Clerk's Office at 3510 Grandview Street, Gig Harbor, WA  98335 or fax to: (253) 851-8563.

Processing a request for public records:  If a disclosure request is received during normal business hours, the City will provide a response by the 5th business day after receipt.  If the request is received when City Hall is closed, the 5-business day response period will start on the next occurring business day.  Within 5-business days of the receipt by the City of the request for disclosure, the Public Records Officer (City Clerk) or designee shall:

  1. provide the record, or the portion of the record(s) subject to disclosure, after the payment of applicable fees; or
  2. acknowledge the City’s receipt of the request, accompanied by an estimate of time necessary for further response; or
  3. deny the request accompanied by an explanation of the basis of denial; or
  4. request a deposit for the records requested along with an estimate of time necessary to complete the request; or
  5. ask for clarification of the request for records.

The City will work to expedite a response to your disclosure request.  Requests will generally be handled in the order received. However, the City may handle simple requests first based on our best estimate of how to most expeditiously handle the total number of current requests.

Fees:  A fee of $0.15 per page is charged for providing copies of documents up to 11”x17”. Larger copies will be charged as otherwise provided for in the City’s fee schedule.

Deposit for Duplication:  The Public Records Officer may require the requester to deposit a sum equal to 10% of the estimated cost prior to duplication of the records.  In the event that a deposit is required, the City will notify the requester of the necessity of the deposit.  If the actual duplication and deposit fees are less than the amount deposited by the requester, the City will return the sum in excess of the actual amount to the requester.

Payment of Required Fees:  Payment of duplication and applicable postage fees shall be made prior to the disclosure of public records. When a deposit is required, the payment of a deposit shall be made prior to the duplication of any records.