RULES OF USE
BOGUE VOLUNTEER CENTER

PURPOSE.   The Bogue Volunteer Center is for the use of volunteer individuals, groups and organizations, such as service clubs, churches, fraternal organizations, senior groups, educational and governmental agencies, etc.  In addition, the Center is available for the purpose of recruiting volunteers for volunteer work, to identify community jobs that need helping hands, and connect volunteers to the entity managing the jobs; to list nonprofit organizations that might suit the volunteer’s interest when requested by the volunteers, and to provide conference, reading and workrooms for scheduled use by these individuals and groups.

 

NON-PROFIT GROUPS.  In order to participate in the use of the Bogue Volunteer Center, an individual, group or organization must first fill out an application form, downloadable from the bottom of this page, or available from the City of Gig Harbor.  This application form will be reviewed by the City Administrator to ensure that the individual or group proposes to use the Center for volunteer activities and that the proposed use of the Premises is compatible with the facilities and programs available at the Center.  In addition, the individual or group must review and agree to abide by the City’s rules of operation for the Center.  Once the City Administrator approves the individual, group or organization’s use the Premises, activities may be scheduled at the Center.   

 

SCHEDULING.  Groups other than Bogue Volunteer Center staff may only schedule as far in advance as the end of the following calendar month.  The Facilities Use Agreement must be completed and returned to the Bogue Volunteer Center staff for pre-approval by the City Administrator at least two-weeks prior to the first scheduled event.

 

COMPUTERS, EQUIPMENT AND FURNITURE.  The Center is equipped with furniture, computers and equipment owned by the City.  All users agree not to intentionally break, destroy or otherwise damage the furniture, computers and equipment at the Center.  The City shall not be responsible for any costs associated with installation, maintenance, phone, cable service fees or utility charges associated with the use of any additional computers, computer equipment, facilities, phones or phone lines at the Center.   

 

ALTERATIONS.  No individual, group or organization shall make any alterations or improvements to the Center without the prior review and written consent of the City.  The City has absolute discretion in its determination whether to allow any alterations or improvements at the Center.  If the City approves any alterations or improvements, they shall be installed at the requestor’s sole cost and expense.  If the City determines that such improvements must be removed, they shall be removed at the installer’s sole cost and expense.

 

USE OF THE CENTER.  There will be no official City supervision from City staff or City officials of any activities at the Center.  At the time each individual, group or organization signs up to use the Center, each individual shall agree in writing to follow these Rules, acknowledge that there will be no supervision from any City staff or City officials at the Center, and acknowledge that he or she will be using the Center at his/her own risk.

 

CARE OF THE CENTER.  The City custodian will monitor the Center for cleanliness on a regular basis.  Each user is responsible to ensure that the Center is kept clean.  The City custodian will report incidents relating to excessive uncleanliness and/or damage to the Center to the City Administrator.  The City Administrator shall consider the facts of each incident in determining whether to allow continued use of the Center by the offending individual/group/organization. 

 

All users shall report situations requiring attention as follows:

 

George Williams, Custodian:          (253) 851-8136

Public Works Emergency:              (253) 530-6888

Police:                                             911 for emergency

Police - non-emergency:                (253) 851-2236

Fire:                                                 911

 

ACCESS.  Volunteer managers designated by the City Administrator will have a key to the facility.  Approved Volunteer Manager and Center Staff must be present whenever the building is occupied.

 

LOGGING HOURS.  All volunteers must log their on-site hours on site with the volunteer manager.  The log must be turned into Administration at the Civic Center by the last working day of each month.

 

COSTS OF OPERATION. 

 

A.    Fees.  The City agrees to allow use of the Center for volunteer activities as a public use.  The City will not collect fees for use of the Center. 

 

B.    Phone.  The City shall not be responsible for the costs of any phone or computer on-line service bills.  If the Club desires to have a phone, cable or other service to the Center, the Club shall initiate such service and pay all bills for such service on a timely basis.

 

C.    Utilities.  The City shall pay all charges for heat, electricity, refuse collection, water and sewer for the Center during the term of this Agreement. 

 

SIGNS.  No signs or symbols may be placed on the Center or outside the Center by any individual or group user. 

 

ASSUMPTION OF RISK:  Each individual, group, organization or individual within any group or organization choosing to use the Center assumes all risks associated with same, and specifically agrees to hold the City harmless from any and all claims, injury or damages associated with use of the Center by any individual, group, organization, individual within a group or organization or any third party. 

Application for Use of Building

Bogue Volunteer Home Page